DLA – DIBBS
DIBBS FREQUENTLY ASKED QUESTIONS 2022
A new DIBBS frequently asked questions PDF has been posted to the SIRC. Please click this link to view.
Any follow up questions can be emailed to the DIBBS helpdesk at DIBBSBS@dla.mil
The Defense Logistics Agency (DLA) provides logistical, acquisition, and technical support for the Army, Navy, Air Force, Marine Corps and other federal agencies and allies. DLA provides supplies to the military services and supports their acquisition of weapons, fuel, repair parts, and other materials.
The Defense Logistics Agency (DLA) Internet Bid Board System (DIBBS) provides automated access to 85% of DLA’s solicitations. Items on DIBBS include food, uniforms, medical supplies, fuel and energy, construction, and barrier equipment.
WPI staff of experts are available to assist you in exploring selling to the government through DLA – DIBBS. Please contact us at info@wispro.org or 414-270-3600.
ADVANCED NOTIFICATIONS TO SUPPLIERS – September 2022
On or about September 1, 2022, the Defense Logistics Agency (DLA) will reactivate robotic process automation (RPA) technology to provide suppliers a monthly advanced notification email for 1 contract awards created in the past 30 days and 2 contract deliveries due in the next 30 days. The email will include Excel attachments with applicable information. The attachments will not be all inclusive and are focused on contract actions supporting on-time delivery metrics. Suppliers are encouraged to review these files to verify awards have been received and shipments are scheduled to meet on-time delivery.
A single notification email will originate from the DLA activity having the majority of awards. See link for sample email: https://tinyurl.com/4tuam54y
10 DIGIT PURCHASE REQUISITION NUMBERS – September 2022
The DLA will be changing the current 8-digit Purchase Requisition (PR) number range to a 10-digit number range that will initially start 7000000000. This change will become effective on or during the weekend after September 30th. Suppliers should make any necessary adjustments needed to internal systems to accommodate this change. This will have a minimal impact on many suppliers as 10 digit PR numbers are already in use for many basic long term contracts (these begin with a 1 followed by nine digits).
If you need assistance, please contact Marc Violante at MarcV@wispro.org
Recently Improved Set-Aside Determination Logic for Automated Solicitations – August 2022
DLA has recently improved its set-aside determination logic for automated solicitations. This logic adheres to a prioritization of set aside types based on DLA?s small business and socioeconomic programs goals.
The improved determination logic may indicate that more than one type of set aside is possible (e.g., could be a SDVOSB, HUBZone, WOSB, or a small business set aside). In such instances when there is a reasonable expectation of receiving two or more offers in two or more socioeconomic categories, DLA’s socioeconomic small business set-aside prioritization schedule applies in selecting the applicable procurement note inserted into the automated solicitation. These priorities may be revised to address socioeconomic/small business set-aside goal changes in order to facilitate DLA’s ability to meet its goals.
FAR 19.203 clarifies there is no mandatory order of preference among small business programs. For procurements at or below the Simplified Acquisition Threshold, DLA considers multiple factors, including attainment of socioeconomic program goals, in selecting which set-aside program will be used for a particular procurement action. Set-aside requirements for individual solicitations will be identified and typically found on page 2 of the solicitation. DLA reassesses these decisions periodically and suppliers may notice our use of different set aside types. DLA’s use of new and available options and considerations in making a particular set-aside decision may result in a new determination that is independent of any earlier decision due to the variability over a period of time to meet DLA’s small business goals.
DLA ENHANCED JOINT CERTIFICATION PROGRAM -EJCP – June 2022
DLA suppliers who require access to DLA managed export-controlled technical data for DLA procurement opportunities must have a DLA Enhanced Joint Certification Program (EJCP) certificate. Instructions for obtaining an EJCP certificate can be found at https://www.dla.mil/Logistics-Operations/Enhanced-Validation/ . EJCP certificates are valid for three years from the date of approval and DLA suppliers must reapply to renew their EJCP certificates. To renew their EJCP certificate, DLA suppliers should follow the instructions at https://www.dla.mil/Logistics-Operations/Enhanced-Validation/ or contact the DLA JCP/EJCP Team at jcp-admin@dla.mil. To avoid a gap in their EJCP certification, DLA encourages suppliers to submit their EJCP renewal documentation 30 days prior to their EJCP expiration.
